HDPBC offers secure virtual desktops loaded with the requested data for all team members in the project application. Projects that receive sponsorship from a public sector health organization can leverage HDPBC, even if the research and analysis are contracted to an academic institution.
How to Apply
Download and fill out the (DAR) Data Access Request form (PDF). Once completed, submit it to MoHAnalytics@gov.bc.ca
Project Life Cycle
The following diagram illustrates the organizational research lifecycle stages and key considerations in the HDPBC Program.
Follow the step-by-step guideline below and submit your application for Data Access Request. Please ensure that you have gathered all necessary documents and information before starting the application process.
- Plan your project framework.
- Contact the MoHAnalytics team for any project-specific questions or general inquiries. For questions about data and user access, please refer to the FAQs section.
- Complete the HDPBC Training.
- Mandatory Modules: Privacy, Getting Started, Desktop Functionalities, and Desktop Tools. NOTE: All team members must review the HDPBC Terms of Use and Data Access Framework.
- Determine if you would like to import external data to the HDPBC Platform.
- Review the HDPBC Cohort Import guidance document and complete the HDPBC Cohort Import checklist. Indicate a team member to complete the Data In transfer from your organization to the HDPBC in your HDP Data Access Request (DAR) form.
- Complete your Application Form and obtain Organizational Designate Approval.
- Fill out the HDP Data Access Request (DAR) form outlining all data requirements for the project.
- Contact your organization's HDP Point of Contact to assist you with obtaining the signature.
Once your application is prepared and you've gathered all necessary documents and approvals, you're ready to proceed with submission. To do so, please email your completed HDPBC Data Access Request (DAR) to the HDPBC Front Counter at MoHAnalytics@gov.bc.ca.
Below is an overview of the steps that will be initiated once your application has been submitted.
- Data Council Secretariat will review your HDPBC Request.
- HDPBC Data Council Adjudication or delegated review and adjudication will take place.
- Applicant will be notified about the adjudication results, and given conditions to met if applicable.
- Your team members will receive onboarding communication and HDPBC Desktop credentials.
- The HDPBC secure desktop access will be granted.
*NOTE: Projects requiring external data import: Cohort import checklist will be required for a secure file transfer of your externally collected data to be completed and imported to your project in the platform.
After the HDPBC secure desktop access is granted, consider following the consequent steps:
- Complete your project analysis, referring to our GitLab for code examples.
- Request output from the HDPBC Secure Environment.
- This step requires submitting a "File Out" request. It is crucial to include context around the request, purpose of use, and the overall alignment with the approved project.
- Your File Out request will be reviewed for privacy compliance.
- Determine if you would like to publish the results of your project.
- This step would require submitting a pre-publication request to the HDPBC Front Counter.
When your project analysis is complete and your access term has expired, your project will complete the closure process.